If you have a legal question, and you live in Ontario, this site is for you.
LawFacts provides in-depth legal information and resources.

 

Submitting documents

Do I need to submit personal documents that have been seized?

Documents that have been seized by the Canadian Border Services Agency (CBSA) or Immigration, Refugees and Citizenship Canada (IRCC) do not need to be submitted. A copy of these documents will be sent to the Immigration and Refugee Board (IRB) for you before your hearing. However, if these documents are not in English or French, you need to submit translations and a translator’s declaration.

Do I submit originals or copies of my documents?

Port of Entry (POE) Claim:

  • When you are submitting documents to the Immigration and Refugee Board (IRB), you should submit two copies and keep your originals.
  • Remember not to write on any original documents. You will need to bring the original documents to the hearing, if they have not been seized. Keep any envelopes that documents arrive in and bring these to your hearing as well.

Inland claim:

  • You will have to submit your original travel and identity documents at the Immigration, Refugees and Citizenship Canada (IRCC) office with your BOC form and immigration forms.
  • When you submit documents to the Immigration and Refugee Board (IRB) up to 10 days before your hearing, you should submit two copies and keep your originals.
  • Remember not to write on any original documents. You will need to bring any original documents to your hearing, if they have not been seized. Keep any envelopes that documents arrive in and bring these to your hearing as well.

How do I need to organize documents for the IRB?

When you are submitting documents to the IRB, you need to number all of the pages of your documents as if they were one whole document, such as a book. You also need to include a list of the documents you are submitting. You will include the page numbers for each document on your list. If you do not have Counsel, download and fill out the IRB’s List of Claimant’s Documents.

How do I submit documents?

Port of Entry (POE) Claim

  1. Submitting documents with your Basis of Claim (BOC) form

    You need to give your BOC form to the Immigration and Refugee Board (IRB) within 15 days of your claim being sent to the IRB. You should submit travel and identity documents with your BOC form. Your lawyer or representative should review them to make sure they are consistent with your forms. You can submit your BOC form and documents:
    • in person at an IRB office
    • by courier
    • by fax, if you are sending fewer than 20 pages
    You should not send your BOC form by regular mail. Submit two copies of your documents, and bring the originals to your hearing. If you have a lawyer or representative, make sure they submit your documents on time. Be sure to keep proof that you submitted them on time, such as a copy stamped by the IRB, a courier slip or a fax confirmation.
  2. Submitting documents before your hearing

    You can submit your documents up to 10 days before your Immigration and Refugee Board (IRB) hearing:
    • in person at an IRB office
    • by email
    • by mail
    • by fax, if you are sending fewer than 20 pages
    Submit two copies of your documents, and bring the originals to your hearing. If you have a lawyer or representative, make sure they submit your documents on time. Be sure to keep proof that you submitted them on time, such as a copy stamped by the IRB, a courier slip or a fax confirmation. See the IRB’s Claimant’s Guide for full instructions.

Inland Claims

  1. Submitting documents with your BOC Form

    You have to bring your completed BOC form, immigration forms, and translated travel and identity documents to a CIC office in person when you are ready to submit them. Your lawyer or representative should review everything before you submit them. You need to submit originals of your documents, and the original and a copy of your forms. Make sure to keep a copy of everything you submit. See the instructions in the CIC Guide, Applying for refugee protection from within Canada.
  2. Submitting documents before your hearing

    You can submit your documents up to 10 days before your hearing:
    • in person at an IRB office
    • by courier
    • by mail
    • by fax, if you are sending fewer than 20 pages
    Submit two copies of your documents, and bring the originals to your hearing. If you have a lawyer or representative, make sure they submit your documents on time. Be sure to keep proof that you submitted them on time, such as a copy stamped by the IRB, a courier slip or a fax confirmation. See the IRB’s Claimant’s Guide for full instructions.